Payment plans that run themselves
Set up deposit and balance templates once. Each booking gets its plan, with every amount and due date worked out from the price and the departure date.
Booking management that keeps every trip on track until departure
Every booking gets its payment plan, checklist and documents the moment it is won. Your team sees what is due this week, and nobody opens a spreadsheet to find out who still owes a balance.
The work after the sale, in one place
Winning the trip is only half the job. Then come deposits, supplier confirmations, flight details, vouchers, balance reminders and the final documents. Most of it lives in spreadsheets and inboxes.
In OpenVoy the booking is the same record as the sale. When a deal is won, the payment plan and checklist start from your templates. Everyone can see what is done and what is next.
Everything after the sale, handled
Nothing slips past a due date
See every payment that is due or late across all bookings. Mark payments as received and the balance updates.
Checklists for every booking
Supplier confirmations, vouchers, final documents. Each booking gets your checklist, so every trip is handled the same way.
Travellers and flights
Keep the names of everyone travelling and their flight details on the trip, where the whole team can find them.
Documents on the trip
Upload confirmations, tickets and vouchers to the booking. No more searching through email threads.
Your terms, in every language
Keep your terms and conditions in OpenVoy, with a version for each language you sell in.
How it works
- 01
Win the deal
Mark the deal as won. OpenVoy turns it into a booking with the trip already attached.
- 02
The plan starts
Your payment template and checklist are added, with due dates based on the travel date.
- 03
Work the list
Your team ticks off tasks and logs payments. The overview shows what is due across all bookings.
- 04
Travel and return
Final documents go out, the balance is paid and the trip is closed, ready for the reports.
Questions we get asked
What is booking management software?
Booking management software tracks a trip after it is sold: payments, supplier confirmations, travellers, documents and tasks until departure. It replaces the spreadsheet many tour operators use to keep track of bookings.
Can I set up deposits and balance payments?
Yes. You create payment templates with a deposit and one or more instalments. Each new booking gets its plan, and you see what has been paid and what is due.
Does it take online payments?
OpenVoy tracks what each traveller owes and when. You mark payments as received when they arrive, and the balance updates.
Is it connected to the sale and the itinerary?
Yes. The booking is the same record as the deal, so the itinerary, emails and price are already there when you start the operations work.
The rest of OpenVoy
Tour operator CRM Requests by source and market, followed up until they book. Travel agency automation Intake, follow-ups and booking set-up that run on their own. Tour booking software Departures with seats, tailor-made bookings and payments in one place. Tour operator software Requests, itineraries, bookings and payments in one system.